Home' Army Acquisition Logistics and Technology Magazine : Army ALT April-June 2012 Contents 94 Army AL&T Magazine
capability will be provided to custom-
ers. Currently, a standard structure for a
contingency contracting office does
not exist; therefore, this article explores
planning considerations and proposed
capabilities, and presents a simple layout
for establishing and operating a deployed
It has been said that failure to plan is
planning to fail. CCOs should heed this
message as they consider how to establish
an initial contracting capability in sup-
port of a contingency operation.
CONDITIONS FOR SUCCESS
Even before the deployment, CCOs
should have a general idea of how they
will operate. Setting the conditions for
success requires the CCO to consider
key elements of the overall operational
environment, including the mission,
operational location, the operation's
duration, and available resources.
Mission: An understanding of the mis-
sion is crucial in determining what
capability is required for the operation.
If possible, the CCO must be fully inte-
grated into the mission analysis process
conducted by the supported unit.
Location: A CCO needs to understand,
among other things, the local vendor
base, predominant languages spoken,
types of currency, and the information
technology infrastructure (i.e., Inter-
net availability). CCOs can expect
to be integrated with the supported
units' logistics element, where office
space is shared, or to operate out of
independent offices consisting mostly
of contracting personnel. Additionally,
operating out of a tent or hotel room is
not uncommon. The capabilities-based
approach for a stand-alone office can
be tailored and/or adjusted based upon
the situation. Whether operating out of
a physical location or from a three-ring
binder in a remote location, a CCO
must understand that the location is
not as important as the specific capabil-
ity to be provided to a customer.
Duration: The projected duration or
length of the mission---whether it
will be short-term or enduring---will
influence the capability provided. The
purpose of a CCO is to provide short-
term contracting capability in support
of contingency operations. As the
duration of the mission changes, the
capability provided will change.
Available resources: A CCO should
consider what resources are available
to execute the mission: How many
contracting personnel will support
this operation? What is their level of
Provide acquisition planning assistance.
Complete requirements packages are submitted IAW
published acquisition lead times.
Provide pre-award contracting support.
Contracts are awarded IAW customer requirement docu-
ments, in a timely manner and at a reasonable cost.
Manage new and existing requirement packages.
New requirements are assigned within one day of
receipt; existing requirements are tracked until contract
files are destroyed.
Provide quality, professional, and responsive customer
Customer needs/expectations are met or exceeded
throughout the acquisition process.
Information and Data Management
Provide timely, accurate responses to data calls and
taskers; manage contract information effectively.
Responses to taskers and data calls are submitted IAW
suspense dates; contract files are organized to ensure
easy file retrieval.
Common Operational Picture
Provide updated status of current operations.
Contracting personnel maintain operational situational
Vendor Base Intelligence
Provide useful information on the regional and local
Vendor information is used to make effective business
Theater-wide Contracts Intelligence
Provide useful information on existing theater-wide
Existing contract information is used to make effective
Provide post-award contracting support.
Contracts are administered IAW FAR Part 42.
Provide contracting officer s representative (COR), field
ordering officer (FOO), and quality assurance (QA)
COR/QA personnel are trained to effectively execute
contract oversight and management; FOO personnel
are trained to initiate purchases below micro-purchase
Capabilities to Consider
WHAT THE CUSTOMER SEES
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