Home' Army Acquisition Logistics and Technology Magazine : Army ALT October-December 2016 Contents Because invoicing instructions are included in the contract
clauses, identifying the procedures that vendors will use is
vital to ensure timely processing of payments.
• e need for a method whereby each organization can track
the actions it has awarded. e contracting activities base their
manning decisions in part on the number and complexity of
actions that a contracting o ce has awarded. us, each orga-
nization must be able to account for the workload involved in
awarding and administering contracts.
NOT SO SIMPLE SOLUTIONS
e seemingly simple solution---to grant the 379th ECONS
access to the existing RCC-QA structures within Procure-
ment Defense Desktop---proved to be more challenging than
expected. Although they were already trained in the use of
PD2, granting the Air Force personnel access to Army systems
required sponsoring them in Army Knowledge Online and ll-
ing out multiple system access requests. e processing times for
these requests varied, but the distances between system admin-
istrators in the continental U.S. and the end users in theater only
made the waits longer. e signi cant time di erences often
meant lost days between submission of requests and actions
e next hurdle was a longer-than-expected wait for the network
communications team to verify the acceptability of the Citrix
software used by the Army and install it on the Air Force users'
computers. Because of the obvious need for information security,
this process took approximately six weeks longer than expected.
Similarly, the two ser vices lack a common procedure for accep-
tance and invoicing. e immediate solution was to include a
local clause that Air Force-awarded task orders required sub-
mission of invoices manually through established Air Force
procedures and that Army-awarded task orders would use
WAWF. Issuing multiple sets of instructions for the same pay-
ment process, however, runs counter to the very e ciencies that
the ser vices have been trying to create.
e collaboration between an Army regional contracting com-
mand and an Air Force contracting squadron is a small step in
realizing the goal of operational contract support: that di erent
agencies work together to enable the combatant commander to
ful ll the mission. While great strides can be made at the tacti-
cal level to increase communication and cooperation, the larger
acquisition community must take concrete steps at the joint
level to advance this goal.
e adoption of a common contract writing system and vendor
payment method would allow for a single pool of system admin-
istrators and provide more e ective theater wide support.
For more information, contact the authors at Michael.j.carroll50.
email@example.com or firstname.lastname@example.org.
MAJ. MICHAEL J. CARROLL is a contract management o cer
at RCC-QA, Camp As Sayliyah. He has an MBA in contract
management from the Naval Postgraduate School and a B.S. in
business management from Empire State College. He is Level II
certi ed in contracting and has been a member of the acquisition
workforce for nearly four years.
CAPT. SARAH LARK (USAF) is the commander of the 379th
ECONS at Al Udeid Air Base. She has an M.A. in procurement
and acquisition management from Webster University and a B.S.
in business administration from e Citadel. She is Level III cer-
ti ed in contracting and has been a member of the acquisition
workforce for 10 years.
Shimeka Goston, center, a contract specialist with RCC-QA, delivers a
presentation on registration in the System for Award Management (SAM)
to vendors at a March industry day at the Alfardan Gardens Housing
Area in Ar-Rayyan, Qatar. Supporting Goston were other members of the
pre-award team: from left, Fakera Nazneen, Michael Kraft, Maj. Trevor
Chambers and Shonna Tyson. The event was a chance for vendors to
get more information about the benefits of doing business with the U.S.
government; SAM is a central registry of companies authorized to do
business with the government. (Photo by Redjie Del Rosario, Vectrus)
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